Job Advertisement
Receptionist/Administrator (part time/permanent) – 2 posts
Hours of Work: 40 hours per week (0.5 Full Time Equivalent)
Salary: £20,800 pa (pro-rata)
Leave: 25 days plus Bank and Public Holidays (pro rata) increasing with length of service
Location: HQ, Loughgall, County Armagh
The Organisation
We are hiring! The Royal Black Institution are a successful worldwide fraternal organisation. We will be shortly moving to a new purpose-built headquarters in the village of Loughgall, Co Armagh and are seeking to recruit two Receptionist/ Administrators to join our team.
The Role
The Receptionist/ Administrators will provide reception and administrative support to visitors and the wider team. It is anticipated that these roles may be suitable for a job share possibly worked as either half day shifts (9:00am to 1:00pm OR 1:00pm to 5:00pm) or on a fortnightly basis (Week 1: 2-day shift and Week 2: 3 day shift). The working pattern will be agreed with the successful candidates and a degree of flexibility will be required.
The successful candidates will be required to undertake a broad range of duties, as follows:
- Answer telephone and email enquires
- Maintaining appointment / meeting room bookings / Meeting and greeting visitors
- Provide general administrative duties including ordering stationery, letter writing; managing incoming and outgoing mail;
- Data input and ancillary reports;
- Handling/Recording/Input of Payments, Sales & Bank Receipts;
- Petty cash management;
- Bank reconciliation;
- Online banking
- Any other duties commensurate with the role
Personal Specification
Essential Criteria:
- At least one years’ previous experience in a Receptionist/Administrative role
- Have excellent communication skills, both written and verbal
- Strong computer literacy including Microsoft Office
- Experience of financial administration/software (e.g. Sage Accounts)
- A team player
- Highly motivated with excellent inter-personal skills and strong attention to detail
Desirable criteria
- Ability to act as a host/guide and deliver information to visitors from supplied notes
- Understanding the maintenance of historical records
- Interest in sustaining a library of books etc
How to Apply
Applications form can be obtained from jobs@royalblack.org Completed application forms should be returned by email to jobs@royalblack.org.
Closing date for applications: No later than Monday 7th February 2022
Anticipated Interview date(s): 17th and 18th Feb 2022
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